How is your business using video conferencing software during Coronavirus

video-conferencing-business

We wanted to see how businesses are adapting to Corona virus with using video conferencing software. We found the best solutions on how businesses are using it for their business.

1.) We’ve been using Zoom software in a variety of ways to support our remote workers, and to keep teams connected and energized.

First of all, we have a team conference of just a few minutes long at the beginning and end of each workday. The first of these is to get everyone on the same page and generate some energy about what is happening in the day, determine who is doing what, and what we’re aiming for. It enables workers to develop their plan for their own day, and establish who they need to collaborate with, and how.

The end-of-day conference helps to get everything tied off and finished, and lets the team inform supervisors of where they are with things and how they’re progressing. This is also useful for supervisors to begin to develop their plans for the following day.

John Moss, CEO
https://www.englishblinds.co.uk

2.) When the COVID-19 was increasing we were supposed to work from home by our company. We mostly had a meet up 2 times a day which is in the form of stand up when we were in office.
Now we are doing the same on Zoom software video conference. We also supposed to do a small chit chat session to fresh our minds. Someone is introducing his mom to say hi, someone bring their younger siblings to say hi, even someone shows his pet dog to everyone. 
We are trying to adopt our culture which was supposed to follow in office and we are doing great. We also have a group meeting every Friday to discuss the results regarding project and efforts.

Osama Tahir
VPNRanks 

3.) When the COVID-19 was increasing we were supposed to work from home by our company. We mostly had a meet up 2 times a day which is in the form of stand up when we were in office.

Now we are doing the same on Zoom software video conference. We also supposed to do a small chit chat session to fresh our minds. Someone is introducing his mom to say hi, someone bring their younger siblings to say hi, even someone shows his pet dog to everyone. 

We are trying to adopt our culture which was supposed to follow in office and we are doing great. We also have a group meeting every Friday to discuss the results regarding project and efforts.

4.) As for companies like us, we already have a remote setup even before the pandemic started. That is why coping up with it is quite easy for us to do. We have been using video conferences a lot, especially during urgent times, however, we do have a regular meeting which happens twice a week. 

We do video conferencing every Monday morning to discuss the goals for the whole week, the things that should be done, and the things that should be avoided. It also includes a little game time for my team to warm them up for the next few days. 

The next video conference is every Friday afternoon before the final shift ends. We do this to check everyone’s progress, concerns, and suggestions. We also do this to check everyone’s week, what are their struggles and experiences. 

Sonya Schwartz
Her Norm

5.) Covid-19 had a great impact in our lives, especially for us, business owners. Who could ever be prepared for a pandemic so large that it resulted in countries being locked down? Now that everyone has shifted to working from their respective homes, you would think that communication will be a pain but in this modern world, a lot of applications were created for us to use in times like this. 

We use apps for communicating may it be formal or informal. They say that organizing a meeting online is different, you would not see eye to eye, sometimes you won’t have the attention of your team but today, it is like the same thing. An app we use allows us to have a video conference with more than 10 people so it is not difficult to organize. As long as your time is synced, you will be able to have a pleasant meeting. It allows us to keep in touch during these times. 

In our meetings, reporting, to sharing the computer screen, to having in-depth training with the team, are all possible with a click of a button and videoconferencing software.

John Howard
Couponlawn.com

6.) I work for a digital marketing company and we are currently using Zoom. It’s by far the best product out there and reasonably priced. Best video/audio conferencing software I’ve used by a mile. Screen sharing works great for remote support as well. Video conferencing is our most preferred way for team interaction. This includes discussions, sharing reports and record meetings and training needs.

Yasir shamim
PureVPN.com

7.) I started a global branding and digital marketing firm 19 years ago in Cambridge, MA.   I am very concerned about the  spread of this virus and the short and long term impact it will have on the economy.    Communication is key to all of our community and employee engagement.  To stay connected I try to set the tone upfront with one rule, when in doubt over-communicate.  Especially now  that everyone is working remotely it is key to set up regular e-mails, video and conference calls.  If the lines of communication are open and everyone makes an effort to listen and be heard then collaboration will happen naturally and the information will flow.  The biggest change for me, my team and my clients from the virus is the shutdown of all networking events, travel and conferences.  Spring is  typically a very busy time with many events,  trade shows, business meetings on the road, etc. And now everyone is staying put and meeting virtually instead.  I have had more Zoom and Skype  calls with clients and colleagues in the past 15 days  than the prior 6 months!  This is a great time to connect with everyone you always say let’s catch up/grab coffee/a drink but never have or make time to do.   Well now there  is no excuse!  If small groups on the team want to talk through specific issues (managing anxiety, kids, parents, etc.)   virtual coffee meetings online have been helpful too. A few colleagues have even met online after work for virtual happy hour/beer/cocktails as well when they had  more time to chat.  It is starting to feel like the new normal by leveraging technology to build and maintain my relationships.  We have learned that finding routines and things we can control helps I think.  Video meetings are the new reality and should be treated just as importantly as face to face meetings.  Here are some tips I gave my team:

DO:
*  Talk slowly and smile, be as natural and relaxed/warm as possible

*  Make sure you are in a quiet place with no distractions/pets/kids/phones ringing

*  Dress for success, look polished and professional 

DON’T:
*  Let  your guard down before you log off, the “mic/speaker” may still be live/on

* Wear a busy pattern it can be distracting on screen, solid colors are best 

* Wait until the last minute to log in/try it just in case you need to download software, etc.  Make sure you have a phone number or back up plan in case it does not connect online as planned.  
When it comes to etiquette, with small groups on calls I have found that keeping the screen in ”gallery mode“ is best to make the conversation feel more intimate and personal.   Also if people have kids or pets I ask them to mute it unless they are speaking, it helps with background noise. If your room is messy you can use a stock or personal photo as background instead.  Pivoting to online meetings, webinars, etc. is a smart and productive way companies can continue to have conversations that educate and inform, build relationships and move forward during this crisis period.   So first and foremost I have learned to help small businesses to be flexible and open minded so we can keep working together during the crisis and create more flexible capacity going forward over the next year as the economy reopens. Maybe the silver lining is that this crisis reminds us that we have always needed each other and we have learned that everyone is struggling right now to find a new normal so the key is to show our humanity and compassion while we look out for one another.  With Zoom, social media, cell phones, etc. we see that technology does not have  to be isolating it can be used to build our real world communities and relationships too!  

Paige
mavensandmoguls.com

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